Project Name: Construction of Girls Center in Sebeta Client’s Name: Siiqqee Women’s Development Association (SWDA) Organization’s Head Office is located in Addis Ababa City Administration N/L Sub-City woreda 02 Guinea Bissau Str.
Project location: – Oromia Region Sebeta Administration Keble 07
Land Size: 15,300Sq.mt.
Project Duration : June 1 st 2020-June 30, 2021
Stakeholders: Partnership for Change, Oromia Bureau Women, Children and Youth Affairs, Oromia Bureau Finance and Economic Development
Communication : Email – Sikewda@gmail.com Tel. 01183698134
Contact Person: Ato Adamu Gudeta Tel. 09122856995

  1. Introduction:

Siiqqee Women’s Development Association (SWDA) is a local non -governmental and non for profit origination working on socio-economic empowerment of women and girls in Oromia Region different Zones.  SWDA is legally registered and got registration certificate #0081 from the Agency for Civil Society Organizations and signed project agreement with concerned government bodies.   

  1.  Background of the project :

A significant number of adolescent and young girls from rural Ethiopia find themselves in social, economic and psychological problems due to lack of safe and appropriate shelter in the course of their desire to pursue higher education. In addition to harmful traditional practices and discrimination between male child and female child, rural girls hardly become competent in their education like their male counterpart due to gender disparity and patriarchal system that favors male children, limited financial capacity of families, inaccessibility of schools (particularly higher level educational institutions) to female students and limited infrastructure in their area. In spite of these facts, SWDA has considered Girls’ education program to be included to its other development activities and started implementing the program since 2004.  However, the demand of needy girls’ increases from time to time and the accommodation capacity of SWDA became insufficient which necessitated the construction of the new girls center. 

Currently SWDA secured land for the construction of the center from Sebeta Administration and financial support from interested donors to construct G+0 building that serves 150 girls. The ultimate goal of the construction is to provide dormitory, IT center and library services in the building for the girls. SWDA has announced a call for interested contractors on Addis Zemen newspaper on which contractors fulfilling the criteria have expressed their interest to participate on the bid to materialize the project.  

Therefore, SWDA would like to employ a qualified and eligible construction consultant/supervisor/ for a definite contract period specified in the ToR to give professional service to the construction of G+0 multi-purpose building and accomplish the following task.  

  1. Objective of employing professional Consultant 
  1. To prepare technical evaluation criteria for  the bid and advise the client
  2. To make an appropriate evaluation of bidders and select a qualified contractor for the project
  3. To ensure the construction work is going in accordance with its design and to the  standard 
  4. To check and approve the  quality of materials deployed ratio and etc. prior to use for the construction of the building 
  5. To ensure efficient  use of  resources
  6. To ensure timely completion of the project
  7. To Approve payment requests in accordance with the payment plans

VI. Scope of Work:

The consultant will perform the following:

1. Bid process:

  1.  Check the bid document and incorporate the entire necessary document.
  2. Prepare technical evaluation document and consult the client
  3. Advise the client in any addition and omission during the preparation of the bid document
  4. Lead the technical evaluation process, make analysis, and prepare reports.
  5. Assist in commercial evaluation

    Clarifying and Revising Design Documents
  1. Following the commencement of the project, in the mobilization phase, the contractor will study the whole contract document giving especial attention to design documents and come up with issues that need clarification.  
  2. Even though ambiguous issues will be addressed at the commencement, request for clarification of design documents both from the client and the consultant will continue throughout the project period.  

2.3. The Consultant shall give clarification to design documents when requested by both parties.

2.4. Clarifications include but not limited to 

  • Giving explanations on design documents,  
  • Provide detail construction or working drawings as necessary,  
  • Advise on construction methodologies; discuss better design approach proposed by other parties during construction. 
  • Provide revised design document when requested or when necessary 

 2.5. During construction when issues of design revision, re-designing or the need for new design components arise and deemed necessary by the parties, the  consultant shall provide the requested revision redesigns or new design components upon request.  

 2.6. If a change order needs to be issued, consultant’s scope of work includes but not limited to provision of the following elements,  

  • Design drawings,
  • BoQ 
  • Cost estimate with unit price breakdown, 
  • Technical specification for the work
  • And other similar design documents  

3. Reviewing Schedule 

  3.1. Contractor to submit work, labour, material, equipment and cost disbursement schedules and consultant shall review and advise the client. 

  3.3. Consultant to review the initial project schedule. 

  3.4. Reviewing includes but not limited to  

  • Path, mile stones, etc…
  •   Check practicability of the submitted scheduled 
  •  Give proposals for a better or efficient usage of project time and other resources.  

3.5. Check the contractor’s submission associated to the forwarded comments revision and re-submission 

3.6. Considering the approved final schedule, contractor submits monthly detailed work schedule every month during construction. 

3.7. The consultant will check the below listed contractor’s submissions and advise

  • Contractor will present bi-weekly detailed work list plan at progress meetings (i.e.) as per the activities listed in the BoQ indicating estimated quantity to be performed 
  • Contractor to prepare labour, material, equipment and cost disbursement schedules
  • Considering the approved project schedule.  
  • Contractor to update project work schedule on every milestone as necessary and as requested.   

4.  Reviewing and Inspecting Submittals  

  1. Submittals done by the contractor include but not limited to shop drawings, technical specifications, material samples, test results, mockups, method statements, etc.  
  2. Following the project schedule approval, contractor will submit Submittals Schedule for review and approval. 
  3. Contractors preparation of submittals schedule includes  
  • Identifying all project submittals ( by type).  
  • Give codes to submittals  
  • Schedule submission according to the main project schedule  
  1. Consultant shall review and comment contractors Submittals Schedule.  
  2. Following the contractors provision of submittals, consultant is required to assign the different discipline/ trade professional to inspect the contractor’s submissions and give response as either rejected, approved with comment or approved.  
  3. Contractor to re-submit rejected submittals.  
  4. Request for provision of shop drawings, method statements, construction of mock-ups and other type of submittals can be initiated from one of the parties.   
  5. Shop drawings and method statements shall be prepared by the contractor to the required detail to be reviewable.  

  4.9. Consultant shall prepare and present submittals status report on progress meetings.   

 Work Inspection  

           5.1. Inspection of the contractor executed works is the full responsibility of the consultants. 

        5.2. Inspection shall be done by the consultants respective discipline professionals of the different trade.  

               5.3. Inspection to be done by the client professionals as necessary. 

                5.4. Consultants inspection process shall include but not limited to  

  • After work of an item is completed, contractor requests for an inspection.  
  • Work is inspected by the consultant as per the design document (BoQ and drawing, any one of them super intendant) 
  • Consultant inspect the work to reject, give approval with comment or approve work for go ahead
  •  Inspection includes  

       Inspection of material

                                           Inspection of workmanship. 

                                           Inspecting level / surveying / layout

                                           Testing and commissioning.  

  6. Progress Meetings 

 6.1. Consultant shall schedule bi-monthly project progress meetings and other meetings for urgent matters.  

           6.2. Consultant  shall prepare the meeting minutes and advice client. 

 7. Progress Report 

   7.1. Work progress report will be done monthly for the project. 

   7.2. Contractor will submit monthly project progress report within the first week of each month.  

7.3. Consultant shall review and verify the contractors report and submits it to the client for record.  

7.4. If there are issues that the consultant has different idea then the contractors and consultants say to be presented separately and clearly.   

8.  Payments 

            8.1. As an item of work is completed, upon request from the contractor, joint measurement shall 

be done on site by the three parties. Measurements include linear measurements, surveying, etc… 

             8.2. Measurement document shall be agreed, signed and submitted to client for recording.  

            8.3. Detail take-off sheets and payment measurement sheet will be prepared and submitted by the 

contractor to the client copying the consultant.  

            8.4.   Consultant shall review and forward comment for corrections as necessary.   

            8.5. After reaching on an agreed quantity of executed work, consultant to certify payment request and prepare payment certificates and submits it to the client.  

 8. 6. Payment certificates with the attachments will be reviewed by the client before processing payment.  

9. Dealing with Variations 

           9.1. If there is any change in the nature of the project, the change has to be quantified and 

estimated by the contractor and presented to the  consultant to be verified by consultant 

            9.2. Schedule delays should be identified and recorded at every step of the construction, before closing of the contract (so that work will not to be disrupted) 

           9.3. Request for change order can be initiated by all the parties.  

           9.4. Contractor has to notify the client in writing about any change in the contract before executing the works.  

 9.5. Consultant shall identify possible causes of cost and time variation and forward them to the other parties for discussion.  

        9.6. For new items, new unit price should be quoted by the contractor and submitted to 

the consultant with breakdown for verification and approval. 

           9.7.    Consultant shall review and comment on the new unit price breakdown.  

           9.8. Contractor shall identify and record schedule delays during the construction and bring it to the consultant and client’s attention. 

           9.9. Consultant shall review the intents to be time claim and verify justification given 

           9.10. In case of time variation, contractor to propose replacement project schedule indicating the elapsed time recovering methods.  

           9.11. Consultant shall review the intents to be time claim and verify justification given. 

9.12 During the progress of the work the consult shall on time advice the client if any clam arise    

10.  Acceptance 

          10.1. Provisional Acceptance 

  • Testing and commissioning of all sanitary, water supply, electrical and systems by contractor in the presence of the respective professionals from the consultant and client.  
  • All parties to identify deficiency list items and remaining works if any. 
  • Consultant shall prepare provisional acceptance form.  
  • Contractor will request 5 % percent retention payment and consultant to prepare payment certificate and submit to the client for approval. 
  • Client will process the payment  

11.  Inspecting During Warranty Period 

            11.1. Final Acceptance  

  • After the one year defect liability period.  
  • Contractor to notify at the agreed time to do joint project visit with the presence of all the parties including end users. 
  • Identify visible defects and client recognized defects.  
  • Discuss with end users about problems observed in the defect liability period. 
  • To identify and agree on those works that the contractor will work on ( including previously recorded punch list items) 
  • Consultant shall prepare a final consolidated list of correction work items to be performed by the contractor. 
  • Testing of all sanitary, water supply , electrical and systems by 

 contractor in the presence of the respective professionals from the consultant and  client. 

  • Upon completion of the work by the contractor, consultant shall do all    inspection of contractors correction work execution.  
  • Consultant shall prepare Final acceptance Certificate signed and completed by all parties.  
  • Contractor will request for final 5% retention payment.  
  • Consultant shall certify request and prepare the payment certificate. 
  • Client to process requested payment  

12. Project Close – Out 

           12.1. As-Built Drawings,  

  • At the provisional acceptance period, remaining as built drawing to be completed and submitted by the contractor in hard and soft copy.  
  • Consultant shall review and certify that all the as built drawings are submitted and they similar and consistent to the constructed.  
  • All As built submissions to be recorded.  

           12.2. Testing and commissioning 

  • To be done at the provisional and final acceptance in the presence of representatives from three parties.  

13. Required Expertise:

The consultant should have minimum of:

  • Five years’ experience in construction consultation; 
  • Knowledge of construction of buildings; 
  • Have sufficient time to travel to construction site and communication skill.  

14. Term of Payment shall be upon Negation

15: Duration of the contract shall be one year 

Application: Candidates need to submit their Curriculum Vitae summery of previous similar experiences in not more than3 pages and financial proposal in accordance with activities mentioned on the ToR and at least three professional references are mandatory.  The finale date of submission of Expression of interest with technical proposal will be June 12, 2020 1:00 PM (mid day) to the following email address sikewda@gmail.com


The Story of a Reselient Teenage

Lakech (name changed for confidentiality) is a 16 year old girl who currently shoulders the responsibility of assisting in the household to support herself, her mother, and four younger siblings. Her mom often experienced bitter domestic violence undeservedly, due to her father’s drinking problem. Over a year ago her father kicked her mom out of the house with 5 children, stemming after years of arguments. They had nowhere to go as a complete unit, so the siblings were divided amongst family and Lakech moved in with her aunt. She decided that finding work in her aunt’s village would be the best opportunity for her to support her family. Traveling home after running errands with a male family friend one day, she was forced into an abandoned hut, and was raped by him. At 15 years old, she was raped by someone she trusted. He covered her mouth so she couldn’t scream, and then left her alone in the hut after raping her. Lakech later found out that her aunt arranged the rape, and was paid by the young man to have his way with her! She confided in her grandmother, and the case was reported to the police but it was declined because there were no witnesses to the crime! She was emotionally disturbed for many weeks, but it was during this time that a community member recommended she seek help from the local group of women who are assisted by a local NGO called SWDA. After joining the organization, she claims that the life skill training was the most beneficial, helping her to cope with her emotions after being raped. She also enjoyed the business skill trainings. The trainings were eye openers for my future life.” says Lakech.

“She said, “I learned how to do business and lead my life in a better direction; now I dream of a different future. I got 2600 birr ($128) seed money from SWDA & used it to buy two sheep and a goat. I am now also selling vegetables and other household essentials.”

She is still upset that her aunt sold her into abuse, while taking on the role as her guardian. This amazingly strong young woman has somehow been able to put the abuse aside- she sits, speaks, and gestures similarly to a CEO during a board meeting; and is focused on building a better life for herself and her mother. She will keep working hard on the small business that she started (without the luxury of advancing past the 2nd grade), and eventually wants to grow the business & own a store.

Say no to #VAWG! Extend your help to girls like Lakech through organizations that voice for the voiceless.


From forced Beggar to a Passionate Lawyer

Wudie Atnafu, aged 28 is from Amhara region, Debre Markos. Though she is a first born to her parents, she could not bring full joy to them as she lost her vision at birth. Her parents could not send her to school since there was no school system that accommodates children like Wudie. Unlucky Wudie was left at home while her siblings get the chance to learn. Her father brought her to Addis Ababa so that she could get the chance to get education and kept her with relatives. However, the so called relative sent her to the streets of Addis Ababa to make money of begging instead of sending her to school. Continue reading


At the Cross Road! Case Story of Zewditu Guteta (Nekemte, Bakanissa Qasse Kebele)

My name is Zewuditu Gutata. I am 50 years old. I am married and have six children. I was marginalized who was destined to lead a destitute life with my family. Even though my husband was employed in the state farm, his monthly earning barely supported our daily needs as the entire family was dependant only on this income. I had no job and did not have the skill to generate income nor had access to loan. Hence, our life was from hand to mouth not mentioning that there was a time when the family went to bed starving. Continue reading


Athletics Girls Scholarship and Women Saving group

It was one year a go that Siiqqee Women’s Development Association in collaboration with Girls Gotta Run Foundation launched “Athletic Girls Scholarship and Women Saving group” project in Bokoji the cradle of known athletes.  The objective of the project is to support girls from the destitute families who have interest in athletics while pursuing their education as an alternative career for them and for the country.

Continue reading


Story of Degitiu Kassahun Age: 26

My Mum died when I was baby, so I was raised by my stepmother and father. My stepmother treated me like a maid. My father wanted to send me to school, but my stepmother refused. My brother agreed that I had to study, and stood up to my father and said that if I didn’t get to study we would leave. I was able to join school, but during grade 2 I got my first marriage proposal. My father wanted it to happen, but I didn’t want to get married. So I told my teachers, and the school wrote a letter to my father. They saved me, but I got 3 other proposals. When I refused to drop out of school, my stepmother would only feed me one time a day.

Continue reading


Dalati Ecological Garden

This is one of the project interventions that SWDA is striving to address climate change through the preparation of Dalati Ecological Garden demonstration site. The project site is in Finfine Saround special Zone of Oromia  /Dalati Kebele. Total area of the demonstration site is approximately 3000m2. The objective of the site was primarily initiated for gully treatment (Soil & Water Conservation) that was threatening the settlements at the down slop and main road to Buta Jira. The constructed pond in the conservation area serves dual purpose i.e. source of water for community adjacent to the site and for seedling preparation. Though the site could be developed to be more productive and give valuable services to the organization and surrounding community, its continuity is under threat due to lack of fund. Attempts were made to prepare vegetable seedlings and transplant in the reporting period.


Child Sponsorship Program

Siiqqee strives for the welfare of destitute children who have been deprived of opportunities they should have been entitled to access. To this end, Siiqqee supports orphan and vulnerable children and those who are household heads while children, through skill training to improve their livelihood conditions, academic scholarship, and fulfillment of basic needs.

Supports are made through sponsorship. The grant is obtained from interested organizations and individuals from Australia who have volunteered to donate some amount of money to support destitute children to pursue their education in the project jurisdiction. Hence, 8 needy children were assisted in their basic needs in the reporting period with the total grant of 24,988.65 acquired for the purpose. We still have dozens of children in our waiting list looking for sponsors while the need is very broad. Interested individuals who would like to impact a life of a child could contact us.